Example project
Everwell Family Dental
Help prospective patients find the right appointment request.
Medium project. Typically six to twelve weeks, often with ongoing support afterward. Integration and automation work with a defined scope, built around the tools you already pay for. The figures are illustrative.
The problem
worth solving.
General appointment requests and implant inquiries share a form, leaving the reception team to sort out the next step.
Try a related working exampleThe system behind the solution
Match campaign demand to appointment capacity
Combine approved service campaigns with aggregate appointment capacity so reception receives useful demand without overfilling one appointment type.
A proposed system. The working example covers part of it.
Bring the information together
- Service campaign totals
- Appointment-type capacity counts
- Reception-confirmed booking and cancellation counts
The decision it supports
Reduce a campaign’s proposed allocation when its appointment type reaches the practice’s capacity threshold.
When a person steps in
Reception resolves unclear service requests; treatment suitability stays with the clinical team.
What happens next
Release staff-approved campaign changes and report aggregate booking outcomes without sending patient records to ad platforms.
How to measure the improvement
Compare cost per confirmed appointment, unused administrative booking capacity and cancellation-adjusted counts.
Build it in stages
- Create separate campaign pages for general appointments and implant consultations.
- Collect contact preferences without asking for medical records.
- Pass appointment requests to the reception team for confirmation.
- Compare appointment requests with confirmed bookings by campaign.
Example numbers
What improvement
could look like.
These are example figures, not results or guarantees.
- Appointment inquiries
- +118%
- Cost per booked patient
- −34%
- Implant inquiries
- +91%
- Monthly appointments
- 47 → 89
From example
to your business.
Start with the actual workflow
Confirm how your team works today, which systems contain the records and how you measure the result. Test the idea against your real constraints before agreeing the scope.
Build, connect and test
Start with one complete workflow. Connect approved systems, test permissions and failures, and review the result with the people who will use it. The examples on this site do not connect to business accounts.
Keep the system useful
Agree who owns access, monitoring and day-to-day changes. Document the handover and define the maintenance and improvement work that fits the engagement.